Education technology · Mthatha
Excel sheets to
full platform.
7 days.
An online tutoring centre running on WhatsApp and spreadsheets. We rebuilt everything — enrolment, payments, portals, and automation — from scratch, in production, in one week.
The problem
From manual chaos to a real system.
- PDF application forms emailed in, manually captured into Excel
- Manual EFT payments tracked by hand — no payment gateway
- WhatsApp group chats for parent communication and reminders
- Google Meet links copied manually into calendar invites each week
- Tutors submitted paper log sheets — approved by hand at month end
- No visibility for parents on session balance, schedule, or reports
- 6-step online enrolment wizard — account, children, payment, done
- PayFast integrated — subscriptions, webhooks, automated reminders
- Parent portal — schedules, session balance, school reports, billing
- Class schedules with live Google Meet join links in the platform
- Tutor portal — timesheet submission, admin approve/reject workflow
- Admin dashboard — applications, subscriptions, CRM, payroll totals
The product
What we actually shipped.
Every screen below is live at ilithiyana.co.za — not a mockup, not a prototype.
Scope of work
6 areas. One week.
Built with our Rapid AI development process.
7 days isn't magic — it's method. Our Rapid AI development process compresses architecture decisions, boilerplate, and scaffolding from weeks to hours. Our engineers stay focused on business logic and integration — the parts that actually matter. The result: production-grade systems, delivered at a pace that used to be impossible.
production
Results
What changed for the client.
- Went from zero digital infrastructure to a live, production-grade platform in 7 days — 69 commits across the staging branch
- Parents can apply, pay, track class schedules, view session balance, and upload school reports entirely online — no WhatsApp required
- Admin team moved from manual data entry into Excel to a centralised dashboard covering finance, subscriptions, applications, and CRM
- Tutors submit monthly timesheets digitally — admin approves or rejects with one click, payroll totals auto-calculated
- Automated payment reminders via Resend replace manual WhatsApp follow-ups, scaled to 3,000 emails per month at near-zero cost
- SEO competitor and comparison pages built into the platform to drive organic enrolment leads from day one
- Project delivered at R50,400 — less than one month of a full-time mid-level developer salary
Start your project
Your business deserves a real system.
Still running on spreadsheets and WhatsApp groups? Tell us what you're building — we'll come back with fit, risks, and a realistic ZAR range before you commit.